CASE
Civic Action for Security and Environment

PROJECT PROPOSAL FORMAT

Project Title:

APPLICANT:

Name of Organization		:
Mailing Address		:
Telephone			:
Fax				:
E-mail				:
Internet address		:
Head of Organization		: (name & title) 
Project Manager		: (name & title) 

PROJECT:			
Nature of the project		:	- Demonstration Project
				 	- Capacity Building and Networking Project
				 	- Awareness-raising Project
				 	- Dissemination of Lessons Learned Project
					- Policy Dialogue Project

Project starting date		:
Project duration		:
Geographical Area:

BUDGET:

Total Project Budget		: 
Requested CASE contribution:
I-	
PROJECT PROPOSAL

1.	Project Summary: (max. 1 page)
Project Summary should include brief information on the proposing organization, project objectives and outputs, project rationale including its linkages to the CASE Country Strategy and ENVSEC Initiative. It should also include information on the total budget of the project and amount requested from CASE.

2.	Organizational Information: (max 1 page)
	2.1 The nature of the organization 
•	Legal status
•	Purpose of the organization
•	Date of establishment
•	Structure
•	Membership
•	Annual budget (2009)

	2.2 Administrative issues
•	Number of paid staff
•	Affiliation to associations or umbrella networks
•	Registration with the government

	2.3 Target population group

	2.4 Previous experience related to the proposed project

3.	Project Rationale (max. 1 page)

•	Description of the environment and security risks that the project will address
•	Description of the project’s linkages to the CASE Country Strategy
•	Description of the project’s linkages to the Aarhus Centre activities (if applicable)
•	Description of the project’s linkages to other ongoing ENVSEC projects in the country (if applicable)
•	Description of the project’s linkages to other local, national and regional projects, supported by the Government, OSCE or any other donor/partner.
4.	Project Purpose (max. half page)
Outline the project purpose in this Section without explaining how you’ll achieve them or the activities you will carry out.  Having a limited number of Project Purposes helps keep focus.
5.	Project Results (max. half page)
Results are the objectives in terms of the services, the products, and the deliverables that the beneficiaries will receive as the outcome/product of the Project’s implementation. Prioritise in order to keep focused: trying to achieve too many results may weaken the Project.

6.	Target Beneficiaries (max 1 page)

•	Brief description of project’s target beneficiaries and how they will be involved in the project activities

•	Brief description of how the project will integrate youth and gender concerns.

7.	Project Activities (max. 2 and half pages)

•	Description of what the project will do to produce the expected results and achieve the project purpose. There should be a clear linkage between the activities and results. Add more Results and Activities, if necessary.  

Result 1: Indicate the result that this project will deliver.
Activity 1.1: Describe the planned activities and tasks necessary to achieve Result 1

Activity 1.2: Describe the planned activities and tasks necessary to achieve Result 1

	Essential inputs to accomplish Result 1	AZN	
Staff Costs		
Consultants/SSAs		
Travel		
Training/Meeting		
Accommodation and Meals		
Supplies		
Other		
Total for Result 1:		

Result 2: Indicate the result that this project will deliver.
Activity 2.1: Describe the planned activities and tasks necessary to achieve Result 2

Activity 2.2: Describe the planned activities and tasks necessary to achieve Result 2

	Essential inputs to accomplish Result 2	AZN	
Staff Costs		
Consultants/SSAs		
Travel		
Training/Meeting		
Accommodation and Meals		
Supplies		
Other		
Total for Result 2:		

8.	Implementation Modalities (max. 2 and half pages)

8.1 Project calendar 
                                                                                                 Time (months)

Activities

	1	2	3	4	5	
1.							
2.							
3.							
4.							
5.							

8.2 Monitoring and Evaluation

•	Indicate the frequency and methods by which the project will be monitored. 
•	For each result include a few objectively verifiable measurable indicators and what evidence will be used as a means of verification.
8.3 Partnership Framework
Indicate partner organizations, if applicable. Describe partner(s)’s responsibilities and roles (i.e., division of activities between the applicant and partners). 

8.4 Communication and outreach 
Brief description of how the project will promote its activities and ensure their visibility as well as communicate and publicise project results and lessons learned.

8.5 Sustainability 
Brief description of how the sustainability of the project will be ensured.

II-	BUDGET
Project budget must be adequate to attain project’s objective(s) and target outputs, the budget items and cost estimates should be realistic vis-à-vis the activities, and the proposed expenditures should primarily relate to the project content rather than reflecting institutional overheads. 
Clarify specific details for each cost line, for example, the number of experts multiplied by the number of days worked multiplied by the daily fee. 
With regard to the salary budget line, for each position relating to the project you should include the gross figure that takes into account tax; you should indicate for each position what percentage of time the person will spend working on the project. 
The Applicants may include in the budget the procurement of items that cost less than 250 EUR to facilitate day to day operations.
Because not all project expenditure can always be predicted at the outset of a project, it is acceptable to propose to a donor, the inclusion in the budget of an appropriate contingency fund for unforeseen expenditure.  If the donor accepts the contingency fund in the budget, it will be important to receive written approval from the donor for the expenditure of this money before it is spent.
Project Financial Resource Requirements (AZN)	
	Staff Costs		
Add Staff Costs Category here  	Type AZN figure here	
	Total for Staff Costs	Type AZN figure here	
		
	Expert/SSA Costs		
Add Expert/SSA Costs Category here  	Type AZN figure here	
	Total for Expert/SSA Costs	Type AZN figure here	
		
Travel Costs		
Add Travel Costs Category here  	Type AZN figure here	
Total for Travel Costs	Type AZN figure here	
		
Training/Meeting Costs		
Add Training/Meeting Costs Category here  	Type AZN figure here	
Total for Training/Meeting Costs	Type AZN figure here	
		
Accommodation and Meals Costs		
Add Accommodation and Meals Costs Category here  	Type AZN figure here	
Total for Accommodation and Meals Costs	Type AZN figure here	
		
Supplies		
Add Supplies Costs Category here  	Type AZN figure here	
Total for Supplies Costs	Type AZN figure here	
		
Other		
Add Other Costs Category here  	Type AZN figure here	
Total for Other Costs	Type AZN figure here	

Total funds requested from CASE for the project implementation:	Type AZN figure here	
Contribution by the Applicant (AZN)	
	Type AZN figure here	

Total funds contributed by the Applicant for the project implementation:
	Type AZN figure here