Bidding Documents for 
supplier for production of public services announcement on urgent matters on osce commitments
for
osce office in baku

No. AZE 6/2010

April 2010

Organization for Security and Co-operation in Europe
Office in Baku
Fund Administration Unit
The Landmark III, 96 Nizami St., AZ1010 Baku, Azerbaijan

Invitation for Tender Bidding
AZE 6/2010
Supplier for production of Public Services Announcements on Urgent Matters on OSCE Commitments for OSCE Office in Baku

Date: 1 April 2010
								Reissue: 26 April 2010

The OSCE Office in Baku (hereinafter referred to as “the OSCE”) invites sealed proposals (hereinafter referred to as “Proposal(s)”) from eligible and qualified companies (hereinafter referred to as “the Bidders”) for production of the Public Services Announcements on Urgent Matters on OSCE Commitments (hereinafter referred to as “the Services”), according to the requirements as defined in the documents (hereinafter referred to as “the Bidding Documents”).

The Bidding Documents include:

Section I:	Instructions to Bidders (to be viewed at http://www.osce.org/tenders/)
Section II:	Bidding Data Sheet
Section III:	Technical Proposal Standard Forms
Section IV:	Financial Proposal Standard Forms
Section V:	Terms of Reference (“TOR”)
Section VI:	General Conditions of Contract (Services) (to be viewed at http://www.osce.org/tenders/)

Proposals must be delivered to the OSCE to the following address on or before 5 May 2010, 12:00 hrs (GMT+4):
Organization for Security and Co-operation in Europe (OSCE)
Office in Baku
Attn: Fund Administration Unit
The Landmark III, 96 Nizami St.
AZ1010 Baku, Azerbaijan
The prices shall be quoted in Azerbaijani Manat (AZN). The Services are expected to commence 1 June 2010.
The OSCE reserves the right to accept or reject any proposal, and to annul, in whole or in part, or to suspend the bidding process and to reject all Proposals, at any time and without reason prior to award, without thereby incurring any liability to the affected Bidder or Bidders.
Please address your queries or comments in writing and kindly refrain from any personal visits or telephone calls.
OSCE Office in Baku
        The Landmark III, 96 Nizami St., AZ1010 Baku, Azerbaijan

CONTENTS

Invitation for Tender Bidding
SECTION I – INSTRUCTIONS TO BIDDERS
1.	Introduction
2.	Eligibility of Bidders
3.	OSCE Privileges and Immunities
4.	Ethics
5.	Bidder’s responsibilities
6.	Only One Proposal
7.	Language
8.	Clarification of Bidding Documents
9.	Amendments to Bidding Documents
10.	Preparation of Technical Proposal
11.	Preparation of Financial Proposal
12.	Period of Validity of Proposals
13.	Bid Security
14.	Submission And Receipt of Proposals
15.	Deadline for Receipt of Proposals
16.	Late Proposals
17.	Withdrawal, Modification and Substitution of Proposals
18.	Opening of Technical Proposals
19.	Confidentiality
20.	Preliminary Examination and Determination of Responsiveness
21.	Evaluation of Technical Proposals
22. 	Opening and Evaluation of Financial Proposals: Ranking (QCBS, Fixed-Budget, and Least-Cost Selection Methods Only)
23.	Award Criteria
24.	Negotiations
25.	Contract Award
26.	Performance Security
27.	OSCE’s right to accept any Proposal and to reject any and all Proposals
SECTION II – BIDDING DATA SHEET
Section III – TECHNICAL PROPOSAL – STANDARD FORMS
Section III – A	Technical Proposal Submission Form
Section III – B	Qualification Form
Section III – C	Comments and Suggestions of Bidders on the Terms of Reference and on the Data, Services and Facilities to be provided by the OSCE
Section III – D	Description of the Methodology and Work Plan for Performing the Assignment
Section III – E	Team Composition and Task Assignments (Example)
Section III – F	Format of Curriculum Vitae (CV) for Proposed Key Professional Staff
Section III – H	Activity (Work) Schedule (example)
Section IV – FINANCIAL PROPOSAL – STANDARD FORMS
Section IV – A	Financial Proposal Submission Form
Section IV – B	Summary of Costs (example)
Section IV – C	Breakdown of Price per Activity (Example)
Section IV – D	Breakdown of Remuneration per Activity (example)
Section IV – E	Reimbursables per Activity (Example)
Section IV – F	Miscellaneous Expenses
Section V - TERMS OF REFERENCE
Background
Objectives
Project outputs
Time schedule

SECTION I – INSTRUCTIONS TO BIDDERS

Note to Bidders:  This section of the Bidding Documents can be viewed on the OSCE web site at http://www.osce.org/tenders/.  This section provides information necessary for Bidders to prepare responsive Proposals, in accordance with the requirements of the OSCE.  It also provides information on the submission, opening, and evaluation of Proposals, and on the award of contract.  Bidders should read these Instructions to Bidders in conjunction with the Bidding Data Sheet in Section II.  These Instructions to Bidders will not be part of the Contract/Purchase Order.	

1.	Introduction
1.1	The entity of the OSCE specified in the cover note to these Bidding Documents is inviting Bidders to submit a Technical Proposal and a Financial Proposal, in accordance with the Selection Method specified in the Bidding Data Sheet.  The Proposal will be the basis for contract negotiations and ultimately for a signed contract with the successful Bidder.
1.2	The successful Bidder is expected to perform the Services as further specified in the Bidding Data Sheet.
1.3	Throughout these Bidding Documents:
(a)	the term “in writing” means communicated in written form (e.g. by mail, e-mail, fax ) with proof of receipt;
(b)	if the context so requires, “singular” means “plural” and vice versa; and
(c)	“day” means calendar day.

2.	Eligibility of Bidders
2.1	The OSCE requires that Bidders provide professional, objective, and impartial advice and technical assistance, and at all times hold the OSCE’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests.  Bidders shall not be hired for any assignment that would be in conflict with their prior or current obligations to other entities of the OSCE, or that may place them in a position of not being able to carry out the assignment in the best interest of the OSCE.
2.2	Without limitation on the generality of ITB Article 2.1, a Bidder shall not be eligible to participate in this procurement or in the performance of the contract under consideration if such Bidder, or any employee, executive, manager or director thereof:
•	participated in the preparation of the concerned procurement notice or Bidding Documents, or any part thereof, being subsequently used by the OSCE; or
•	received assistance in the preparation of its Proposal or request to participate from a person or company who or that participated in the preparation of the concerned procurement notice or Bidding Documents, or any part thereof.
2.3	A Bidder shall not be eligible to participate in this procurement or in the performance of this contract under consideration if such Bidder, or any executive, manager or director thereof, has, in the past five years:
•	been determined by a court of competent jurisdiction to have committed a criminal or civil offence involving corrupt practices, money laundering, bribery, or other equivalent activities under the laws or regulations applicable in the country of location of the relevant entity of the OSCE or any country, or under international treaties or conventions;
•	been declared ineligible, by reason of conduct such as that described above, by any bank, institution or organization providing funds for general development, public investment or reconstruction;
•	been determined by a court of competent jurisdiction to have committed a serious offence by participating in the activities of a criminal organization, defined as a structured association established over a period of time and operating in a concerted manner to achieve financial gain through activities that are criminal or otherwise illegal where they take place; or
•	been determined by a court of competent jurisdiction to have committed an act of fraud or an act equivalent to fraud;
•	been determined to have engaged in unprofessional conduct by a court of competent jurisdiction, administrative agency or organization responsible for enforcing standards of professional conduct; or
•	been determined by the OSCE as ineligible, on the basis of substantial evidence, to have engaged in serious professional misconduct or made serious misrepresentations in documents submitted in connection with a procurement.
2.4	A Bidder shall not be eligible to participate in this procurement or in the performance of this contract under consideration if such Bidder: 
•	has, in the past two years, been adjudged to be bankrupt or insolvent by a court of competent jurisdiction;
•	is being wound up or administered, or its affairs are being wound up or administered, by a court of competent jurisdiction;
•	currently has in place an agreement or arrangement with its creditors providing for extended or reduced terms of payment if such terms were agreed to by such creditors because the Bidder had previously been unable to satisfy its obligations as they came due;
•	is currently the subject of a judicial or administrative order suspending or reducing payments by or to such Bidder and resulting in the total or partial loss of the Bidder’s right to administer and/or dispose of its property;
•	is currently the subject of legal or administrative proceedings that may result in a judicial or administrative order suspending or reducing payments by or to such Bidder if such proceedings may also result in the Bidder being adjudged bankrupt or insolvent;
•	has, in the past three years, been adjudged by an arbitration tribunal to have seriously breached a contract with the OSCE;
•	is currently delinquent in the payment of any social security contributions in the country of establishment of the Bidder;
•	is currently delinquent in the payment of taxes in the country of establishment of the Bidder;
•	is based in, or its tendered goods originate from, a country from which, as a matter of law or official regulation, the OSCE or the country where the Services are to be carried out (i) prohibits commercial relations with such country or (ii), by an act of compliance with a decision by the United Nations Security Council under Chapter VII of the Charter of the United Nations,  prohibits any imports of goods from, or payments to, a particular country, person or company.
2.5	Government-owned enterprises in the country/location where the Services shall be carried out may be eligible only if they can establish that (i) they are legally and financially autonomous from the beneficiary, (ii) operate under applicable commercial law, and (iii) are not a dependent agency of the beneficiary of the Services.
2.6	Bidders may be requested to provide such evidence of their continued eligibility satisfactory to the OSCE, as the OSCE shall reasonably request.

3.	OSCE Privileges and Immunities
3.1	Nothing in or relating to these Bidding Documents shall be deemed a waiver, expressed or implied, of any of the privileges and immunities of the OSCE.

4.	Ethics
4.1	In accordance with general OSCE procurement principles, it is the policy of the OSCE to require that Bidders, or any executive, manager or director thereof, observe the highest standards of ethics during each phase of any procurement and execution of contracts.  The OSCE defines for this purpose:
•	‘coercive practice’ means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in a procurement or affect the execution of a contract;
•	‘collusive practice’ means a scheme or arrangement between two or more Bidders, designed to establish bid prices or other terms at artificial, non-competitive levels;
•	‘corrupt practice’ means the offering, giving, receiving, or soliciting, directly or indirectly, of any thing, of value to influence the action of any OSCE official or any other person involved in any procurement or in contract execution;
•	‘fraudulent practice’ means a misrepresentation or omission of facts in order to influence a procurement or the execution of a contract;
4.2	In pursuance of this policy, the OSCE will:
•	Reject a Bidder if it determines that the Bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for the contract;
•	Terminate a contractor if it determines that the contractor has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, and in executing, the contract;
•	Sanction a Bidder or person, including declaring ineligible, either indefinitely or for a stated period of time, to be awarded any contract by the OSCE if it at any time determines that the Bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusive or coercive practices in competing for, or in executing, the contract.

5.	Bidder’s responsibilities
5.1	The Bidder is expected to examine all instructions, forms, terms, drawings and specifications in the Bidding Documents, and, where reasonable, familiarize itself with location conditions.  Failure to furnish all information required by the Bidding Documents or to submit a Proposal not substantially responsive to the provisions in the Bidding Documents will be at the Bidder’s risk and may result in the rejection of its Proposal.
5.2	The Bidder shall bear all costs associated with the preparation, submission, and negotiation of its Proposal, including costs relating to any visits to the OSCE and relating to contract award.  Such costs shall not be reimbursable as a direct cost of the assignment.  The OSCE will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the solicitation process.
5.3	The Bidders must familiarize themselves with local conditions and take them into account in preparing their Proposals.  To obtain information on the assignment, technical requirements, and on the local conditions, Bidders are encouraged to attend, at their own cost and risk, a pre-Proposal meeting, if one is specified in the Bidding Data Sheet.  Attending the pre-Proposal meeting is optional.  Minutes of the meeting, including questions raised and responses given, will be treated as an amendment to the Bidding Documents and, accordingly, uploaded on the OSCE web-site at http://www.osce.org/tenders, in accordance with ITB Article 9.1

6.	Only One Proposal
6.1	Any Bidder shall submit only one Proposal, either individually or as a partner in a joint venture.  A Bidder who submits or participates in more than one Proposal (other than as a sub-contractor including individual experts or in case of alternatives that have been permitted or requested) shall cause all Proposals with the Bidder’s participation to be disqualified.

7.	Language
7.1	Unless another governing language is specified in the Bidding Data Sheet, the governing language in respect to the Proposal prepared by the Bidder as well as all correspondence and documents relating to the Proposal exchanged between the Bidder and the OSCE shall be English.  Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation in the governing language, in which case, for purposes of interpretation of the Bid, the translation shall govern.

8.	Clarification of Bidding Documents
8.1	Any prospective Bidder requesting any clarification on any contents in the Bidding Documents may notify the contact person of the OSCE stated in the cover note to these Bidding Documents in writing.
8.2	The OSCE will issue a clarification note in respect to any, in the opinion of the OSCE, reasonable request for clarification on the contents in the Bidding Documents, which it receives no later than seven (7) calendar days prior to the deadline for the receipt of Proposals.
8.3	Such clarification note, containing the OSCE’s response and a description of the contents of the query but without identifying the source thereof, shall be immediately uploaded under the relevant procurement notice on the OSCE’s web-site at http://www.osce.org/tenders.
8.4	If the OSCE determines that Bidders do not need the requested information, the OSCE shall immediately reject to respond to the request of the concerned Bidder.

9.	Amendments to Bidding Documents
9.1	At any time prior to the deadline for the receipt of Proposals, the OSCE may for any reason, whether at its own initiative or in response to a clarification requested by a prospective Bidder, modify the Bidding Documents by amendment which will be published on the OSCE web-site at http://www.osce.org/tenders/.
9.2	All prospective Bidders are advised to regularly visit the OSCE web-site to view any amendment made to the Bidding Documents.  The amendments pursuant to ITB Articles 8.3 and 9.1 will be binding on the Bidders.  The OSCE will assume neither responsibility nor liability for the Bidder's non-familiarity with any amendment issued pursuant to any provision herein. 
9.3	In order to allow prospective Bidders reasonable time in which to take the amendment into account in preparing their Proposals, the OSCE may, at its discretion, extend the deadline for the receipt of Proposals.

10.	Preparation of Technical Proposal
10.1	In preparing the Technical Proposal, Bidders are expected to examine the Bidding Documents in detail.  Material deficiencies in providing the information requested may result in the rejection of their Proposal.
10.2	If a Bidder considers that it does not have all the expertise for the assignment, it may obtain a full range of expertise by associating with individual firm(s) or expert(s) or entities in a joint venture or sub-consultancy, as appropriate.  No such joint venture or sub-consultancy may be required to assume a specific legal form in order to submit the Proposal; however, the joint venture selected may be required to do so after it has been awarded the concerned contract, to the extent that such a requirement is necessary for the satisfactory performance of the contract.  Any individual member of the joint venture or sub-consultancy shall be subject to the eligibility criteria set forth herein.
10.3	In the event of pre-qualification, Bidders must obtain the approval of the OSCE to enter into a joint venture with such firms, etc. not originally invited/pre-qualified for this assignment.  Proposals submitted by a joint venture of two or more firms as partners shall also comply with the following requirements:  (i) the Proposal shall be signed by all partners; (ii) one of the partners shall be nominated as being in charge, and this nomination shall be evidenced by submitting a power of attorney signed by legally authorized signatories of all partners;  (iii) the partner in charge shall be authorized to incur liabilities and receive instructions for and on behalf of any and all partners of the joint venture, and the entire execution of the contract, including payment, shall be done exclusively with the partner in charge; and (iv) the partner or combination of partners responsible for specific components of the assignment must meet the relevant minimum qualification, experience and capacity requirements for that component.  In the case of a joint venture, all partners shall be jointly and severally liable.
10.4	The Technical Proposal shall contain information and documentation as specified in the Bidding Data Sheet.
10.5	The Technical Proposal shall not include any financial information.  A Technical Proposal containing financial information may be declared non responsive.

11.	Preparation of Financial Proposal
11.1	In preparing the Financial Proposal, Bidders are expected to take into account the requirements and conditions outlined in the Bidding Documents.  The Financial Proposal should follow the standard forms contained in Section IV of the Bidding Documents.  It lists all costs associated with the assignment, including (a) remuneration for staff (foreign and local, in the field and at headquarters), and (b) reimbursable expenses such as subsistence (per diem, housing), transportation (international and local, for mobilization and demobilization), services and equipment (vehicles, office equipment, furniture, and supplies), office rent, insurance, printing of documents, surveys, and training, if it is a major component of the assignment.  If appropriate, these costs should be broken down by activity.
11.2	All activities and items described in the Technical Proposal must be priced separately; activities and items described in the Technical Proposal but not priced shall be assumed to be included in the prices of other activities or items.
11.3	The Financial Proposal should clearly estimate, as a separate amount, the local taxes (including social security), duties, fees, levies, and other charges imposed under the laws and regulations applicable at the location of the assignment, unless the Bidding Data Sheet specifies otherwise.
11.4	Unless otherwise specified in the Bidding Data Sheet, the rates and prices shall be quoted by the Bidder entirely in EURO.

12.	Period of Validity of Proposals
12.1	Proposals shall remain valid for the time period specified in the Bidding Data Sheet after the deadline for the receipt of Proposals.  A Proposal valid for a shorter period may be rejected by the OSCE as non-responsive.
12.2	During the period of validity, the Bidder is expected to keep available the professional staff proposed for the assignment.  The OSCE will make its best effort to complete negotiations within this period.
12.3	In exceptional cases, the OSCE may request Bidders to extend the validity period of their Proposals.  Bidders who agree to such extension shall confirm that they maintain the availability of the professional personnel proposed in their Proposals, or in their confirmation of extension of validity of the Proposals, Bidders may be permitted to submit replacement personnel having at least equivalent certifications, experience and qualifications than those originally proposed, who would be considered in the final evaluation for contract award.  Bidders granting the request will not be required nor permitted to otherwise modify their Bids.  The Bid Security provided under ITB Article 13 shall also be suitably extended.  Bidders who do not agree to a request of extension shall have the right to refuse to extend the validity of their Proposals, in which case the Bid Security, if any, should be returned by the OSCE forthwith.

13.	Bid Security
13.1	If required in the Bidding Data Sheet, the Bidder shall furnish as part of its Technical Proposal a Bid Security in original form.  The Bid Security is required to protect the OSCE against the risk of Bidder’s conduct, which would warrant the Bid Security’s forfeiture, pursuant to ITB Article 13.5.
13.2	The Bid Security shall be in the amount specified in Bidding Data Sheet and denominated in the currency of the country where the Services shall be carried out or the currency of the Proposal or in another freely convertible currency, and shall, at the Bidder’s option, be in the form of an original bank guarantee issued by a reputable bank, by using the Bid Security Form provided in Section III of the Bidding Documents or another original form acceptable to the OSCE and valid for twenty eight (28) calendar days beyond the validity of Proposals stipulated by the OSCE.
13.3	If relevant, any Proposal not accompanied by a Bid Security shall be rejected by the OSCE as non-responsive.
13.4	The Bid Security of unsuccessful Bidders shall be returned as promptly as possible upon the successful Bidder’s signing the Contract and/or furnishing of the Performance Security.
13.5	The Bid Security may be forfeited:
(a)	if the OSCE determines, on the basis of objectively verifiable evidence, that such Bidder has provided materially false or misleading information to the OSCE;
(b)	if a Bidder withdraws its Proposal during the period of validity specified by the OSCE; or
(c)	if the Bidder does not accept the correction of its proposed Price(s); 
(d)	offers key staff in its Proposal without confirming their availability, or
(e)	if the successful Bidder fails within the time specified by the OSCE to sign the Contract and/or to furnish the required Performance Security.
13.6 	The Bid Security of a joint venture must be in the name of the joint venture that submits the Proposal.  If the joint venture has not been legally constituted at the time of bidding, the Bid Security shall be in the names of all future partners as named in the letter of intent.
13.7	The successful Bidder’s Bid Security will be discharged upon such Bidder signing the Contract and furnishing the Performance Security, if applicable, pursuant to ITB Article 25.2.

14.	Submission And Receipt of Proposals
14.1	The original Proposal (Technical Proposal and, if required, Financial Proposal) shall be prepared in indelible ink, and shall be submitted on forms and templates provided for in the Bidding Documents.  It shall contain no interlineation or overwriting, except as necessary to correct errors made by the Bidder itself.  Any such corrections must be initialled by the persons or person who sign(s) the Proposals.
14.2	An authorized representative of the Bidder initials all pages of the Proposal.  The representative’s authorization may be confirmed by a written power of attorney accompanying the Proposal.
14.3	For each Proposal, the Bidder shall prepare the number of copies indicated in the Bidding Data Sheet.  Each Technical Proposal and Financial Proposal shall be marked “ORIGINAL” or “COPY” as appropriate.  In the event of any discrepancy between the original and the copies of the Proposal, the original governs.
14.4	The original and all copies of the Technical Proposal shall be placed in a sealed envelope clearly marked “TECHNICAL PROPOSAL” and the original and all copies of the Financial Proposal in a sealed envelope clearly marked “FINANCIAL PROPOSAL” and warning: “DO NOT OPEN WITH THE TECHNICAL PROPOSAL”.  Both envelopes shall be placed into an outer envelope and sealed.  This outer envelope shall bear the address of the OSCE and the Proposal Reference Number as indicated in the cover note to these Bidding Documents and be clearly marked, “Do Not Open, Except in Presence of the OSCE Bid Opening Board.”
14.5	When so specified in the Bidding Data Sheet, Bidders shall have the option of submitting their Proposals electronically.  Bidders submitting their Proposals electronically shall follow the procedures specified in the Bidding Data Sheet.
14.6	All inner and outer envelopes shall also indicate the name and address of the Bidder to enable the Proposal to be returend unopened in case it is declared late, pursuant to ITB Article 16.1 or the Proposal is validly withdrawn by the Bidder.
14.7	If the outer envelope is not sealed and marked as above, the OSCE shall assume no responsibility for the misplacement or premature opening of the Proposals.

15.	Deadline for Receipt of Proposals
15.1	Proposals must be received by the OSCE no later than the time and date specified in the cover note to these Bidding Documents.
15.2	The OSCE may, at its discretion, extend the deadline for the receipt of Proposals by issuing an amendment in accordance with ITB Article 9.3, in which case all rights and obligations of the OSCE and the Bidders previously subject to the original deadline shall then be subject to the new deadline as extended.

16.	Late Proposals
16.1	Any Proposal received by the OSCE after the deadline for receipt of Proposals will be rejected and returned unopened to the Bidder.

17.	Withdrawal, Modification and Substitution of Proposals
17.1	The Bidder may withdraw, substitute or modify its Proposal after its submission, provided that written notice of the withdrawal, substitution or modification is received by the OSCE prior to the deadline prescribed for the receipt by the OSCE of Proposals.
17.2	The Bidder’s withdrawal, substitution, or modification notice shall be prepared, sealed, marked, and delivered in accordance with the provisions of ITB Article 14, with the outer and inner envelopes additionally marked “WITHDRAWAL”, “SUBSTITUTION” or “MODIFICATION”, as appropriate.
17.3	No Proposal may be substituted or modified after the deadline for the receipt by the OSCE of Proopsals.
17.4	No Proposal may be withdrawn in the interval between the deadline for receipt by the OSCE of Proposals and the expiration of the period of validity of Proposals specified in the cover note of these Bidding Documents, or as extended pursuant to ITB Article 15.2.  Withdrawal of a Proposal during this interval may result in the Bidder’s forfeiture of its Bid Security, pursuant to the ITB Article 13.5 (a).

18.	Opening of Technical Proposals
18.1	After deadline for the receipt of Proposals, the Technical Proposals will be opened by the OSCE Bid Opening Board.  Any specific opening procedures required if electronic bidding is permitted in accordance with ITB Article 14.5 shall be as specified therein.
18.2	Envelopes marked “WITHDRAWAL” shall be opened first.  Proposals for which an acceptable notice of withdrawal have been submitted pursuant to ITB Article 17.2 shall be returned unopened to the Bidder.  Those envelopes of Bidders who have subsequently submitted a Proposal marked “SUBSTITUTION” shall also be returned unopened to the Bidders.
18.3	The Financial Proposal shall remain sealed and deposited within the OSCE until the date of opening of the Financial Proposals.

19.	Confidentiality
19.1	From the time the Proposals are opened to the time the Contract is awarded, if any Bidder wishes to contact the OSCE on any matter related to its Proposal, it should do so in writing to the address indicated in the cover note of these Bidding Documents.  Information relating to the examination, clarification, evaluation and comparison of Proposals, and recommendation for contract award shall not be disclosed to Bidders or any other person not officially concerned with such process 
19.2	Any effort by the Bidder to influence the OSCE in the Proposal evaluation, Proposal comparison or Contract Award decisions may result in the rejection of the Bidder’s Proposal.

20.	Preliminary Examination and Determination of Responsiveness
20.1	Prior to the detailed evaluation of Proposals, the OSCE shall determine whether each Proposal (a) meets the eligibility criteria defined in ITB Article 2, (b) has been properly signed; (c) is accompanied by a Bid Security, if required; and (d) is substantially responsive to the requirements of the Bidding Documents, and whether the Proposal in general is in order.
20.2	A substantially responsive Proposal is one which conforms to all the terms, conditions, and specifications of the Bidding Documents, without material deviation or reservation.  A material deviation or reservation is one (a) which affects in any substantial way the scope, quality, or performance of the terms of reference; (b) which limits in any substantial way, inconsistent with the Bidding Documents, the OSCE’s rights or the Bidder’s obligations under the Contract; or (c) whose rectification would affect unfairly the competitive position of other Bidders presenting substantially responsive Proposals.
20.3	If a Proposal is not substantially responsive, it shall be rejected by the OSCE, and may not subsequently be made responsive by correction or withdrawal of the nonconforming deviation or reservation.

21.	Evaluation of Technical Proposals
21.1	Evaluators of Technical Proposals shall have no access to the Financial Proposals until the technical evaluation is concluded.
21.2	The OSCE will evaluate the Proposals on the basis of their responsiveness to the Terms of Reference, applying the evaluation criteria and point system specified in the Bidding Data Sheet.  Each responsive Proposal will be given a technical score (St).  A Proposal shall be rejected at this stage if it fails to achieve the minimum technical score indicated in the Bidding Data Sheet.
21.3	To ensure an orderly and objective examination, evaluation and comparison of all Technical Proposals, the OSCE may, at its discretion, ask any Bidder for clarification of its Technical Proposal.  The request for clarification and the responses thereto shall be in writing and no change in the contents or substance of the Technical Proposal shall be sought, offered or permitted.  Failure of any Bidder to timely and duly respond to a request for clarification may result in the rejection of its Proposal.

22. 	Opening and Evaluation of Financial Proposals: Ranking (QCBS, Fixed-Budget, and Least-Cost Selection Methods Only)
22.1	After the evaluation of the Technical Proposals is completed, the OSCE Bid Opening Board shall proceed with the opening of the Financial Proposals of those Bidders whose Technical Proposals were found to be substantially responsive.
22.2	The OSCE will determine whether the Financial Proposals are complete (i.e., whether they have costed all items of the corresponding Technical Proposals; if not, such items will be costed and added to the initial price), and correct any computational or arithmetical errors.
22.3	Computational or arithmetical errors will be rectified on the following basis:  If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and the quantity, the unit price shall prevail and the total price shall be corrected.  If there is a discrepancy between words and figures, the amount in words will prevail.
22.4	The evaluation shall include any and all taxes, duties, levies, fees, duties, etc that are applicable under the laws and regulations of the location of the assignment and that may be payable by the OSCE.
22.5	Unless otherwise specified in accordance with ITB Article 11.4, Proposals shall be evaluated as quoted in the currency of the EURO.  In the event, (i) the OSCE has permitted Proposals in currencies other than the EURO, and (ii) substantially responsive Proposals have been received containing several currency options, the exchange rate to be applied by the OSCE shall be the applicable United Nations foreign exchange rate applicable for the month in which the deadline for the receipt of Proposals was set by the OSCE.
22.6	In case of the Quality and Cost Based Selection Method, the lowest Financial Proposal (Fm) will be given a financial score (Sf) of 100 points.  The financial scores (Sf) of the other Financial Proposals will be computed as follows:  Sf = 100 * Fm/F, where Sf is the financial score, Fm is the lowest price, and F is the price of the relevant Financial Proposal.  Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated in the Bidding Data Sheet:

23.	Award Criteria
23.1	The OSCE shall apply the Procurement Selection Method specified in ITB Article 1.1 for this assignment.
23.2	Subject to ITB Article 27, the OSCE shall invite such Bidder for negotiations and subsequent contract award whose Proposal has been determined to be substantially responsive to the Bidding Documents and who has obtained the highest ranking in respect to such applied Procurement Selection Method pursuant to ITB Article 1.1.
23.3	In the case of the Quality and Cost Based Procurement Selection Method , the Bidder achieving the highest combined technical and financial score will be invited for negotiations.
23.4	In the case of Fixed-Budget Procurement Selection Method, the OSCE will invite the Bidder for negotiations that has submitted the highest ranked Technical Proposal within the budget (“evaluated” price).  Proposals that exceed the indicated budget will be rejected.
23.5	In the case of the Least-Cost Procurement Selection Method, the OSCE will invite the Bidder for negotiations that has submitted the lowest Proposal (“evaluated” price) among those that passed the minimum technical score.

24.	Negotiations
24.1	Upon determination of the selected Bidder, negotiations will be held with an aim to reach agreement on all aspects of the assignment and the Terms of Reference, following which contract award will be issued by the OSCE and the final contract signed.
24.2	Negotiations will include a discussion of the Technical Proposal, the proposed methodology (work plan), staffing and any suggestions made by the successful Bidder to improve the Terms of Reference.  The OSCE and the successful Bidder will then work out final Terms of Reference, staffing, and bar charts indicating activities, staff, periods in the field and in the home office, staff-months, logistics, and reporting.  The agreed work plan and final Terms of Reference will form part of the Contract.  Special attention will be paid to getting the most the successful Bidder can offer within its Proposal and to clearly defining the inputs required from the OSCE to ensure satisfactory implementation of the assignment.
24.3	The financial negotiations will include a clarification (if any) of the successful Bidder’s tax liability in the country of assignment, and the manner in which it will be reflected in the Contract; and will reflect the agreed technical modifications in the cost of the Services.
24.4	Having selected the Bidder on the basis of, among other things, an evaluation of proposed key professional staff, the OSCE expects to negotiate a Contract on the basis of the key professional staff named in its Proposal.  Before negotiations, the OSCE will require assurances that such key professional staff will be actually available for this specific assignment.  The OSCE will not consider substitutions during contract negotiations unless both parties agree that undue delay in the selection process makes such substitution unavoidable or that such changes are critical to meet the objectives of the assignment.  If this is not the case and if it is established that key professional staff were offered in the Proposal without confirming their availability, the Bidder may be disqualified and its Bid Security forfeited.  Any proposed substitute by the Bidder shall have equivalent or better qualifications and experience than the original candidate and be submitted by the Bidder within a period of time specified by the OSCE.
24.5	The negotiations will conclude with a review of the draft form of the Contract.  To complete negotiations, the OSCE and the Bidder will initial the agreed Contract, provided contract award has been issued by the relevant OSCE contract awarding authority.  If negotiations fail, for whatever reasons or the outcome of such negotiations are not satisfactory, at the sole discretion of the OSCE, or contract award is not issued by the relevant OSCE contract awarding authority, the OSCE will invite the Bidder whose Proposal received the second highest score to negotiate a contract.

25.	Contract Award
25.1	The Contract will be awarded subject to (i) successful negotiations of the Contract, (ii) approval of contract award by the relevant OSCE contract awarding authority, and (iii) the provision, if required, of a Performance Security in accordance with ITB Article 26.
25.2	After successful Contract Award pursuant to ITB Article 25.1, the OSCE will promptly notify the other Bidders whose technical scores exceeded the minimum technical score that they were unsuccessful and return the unopened Financial Proposals of those Bidders who did not pass the technical evaluation, in accordance with ITB Article 21.2.  If relevant, the OSCE shall also promptly discharge the Bid Securities of the unsuccessful Bidders and of the successful Bidder in accordance with ITB Articles 13.4 and 13.7.

26.	Performance Security
26.1	Within 21 days after receipt of the notification of Contract Award by the OSCE, the successful Bidder shall sign the Contract and deliver to the OSCE a Performance Security in the amount and currency stipulated in the relevant General/Special Conditions of Contract (Services) Sections of these Bidding Documents.
26.2	The successful Bidder is required to use the Performance Security Form that may be downloaded at http://www.osce.org/tenders.  If the Performance Security is provided by the successful Bidder in the form of a bank guarantee, it shall be issued, at the Bidder’s option, by a financial institution located in the country where the Services shall be implemented or by a foreign bank acceptable to the OSCE.
26.3	Failure of the successful Bidder to comply with the requirements of ITB Article 26.1 and 26.2 shall constitute sufficient grounds for cancellation of the award and forfeiture of the Bid Security.

27.	OSCE’s right to accept any Proposal and to reject any and all Proposals
27.1	Notwithstanding ITB Article 25, the OSCE reserves the right to accept or reject any Proposal, and to cancel the bidding process and reject all Proposals, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the grounds for the OSCE’s action.
27.2	The OSCE is not bound to accept any or all of the Proposals received.

SECTION II – BIDDING DATA SHEET

Note to Bidders:  This Bidding Data Sheet should be read in conjunction with Section I – Instructions to Bidders which can be downloaded from http://www.osce.org/tenders.	

Information to Bidders	Amendment/Modification of relevant Article of Section I - Information to Bidders	
ITB Article No.	Article Description. 		
1.1	Procurement Selection Method	The Procurement Selection Method applied in this Request for Proposal is quality and cost based selection	
1.2	The Services	The Services to be provided are production, dubbing and broadcasting of the Public Services Announcements	
5.3	Pre-Proposal Meeting	A pre-Proposal meeting will not be held 
	
7.1	Language of Proposal	The governing Language of the Proposal and all correspondence and documents exchanged between the Bidder and the OSCE shall be in English 	
10.4	Contents of Technical Proposal	By using the standard forms in Section III, the Technical Proposal shall include:
(i)	Duly completed Technical Proposal Submission Form (Section III –A);
(ii)	Duly completed Qualification Form (Section III –B).  The Bidder should include on this form a brief description of the Bidder’s organization and an outline of recent experience on assignments of a similar nature.  For each assignment, the outline should indicate, inter alia, the profiles of the staff proposed, duration of the assignment, contract amount, and the Bidder’s involvement.
(iii)	A description of the approach, methodology and work plan for performing the assignment (Section III - D).
(iv)	The list of the proposed staff team by speciality, the tasks that would be assigned to each staff team member, and their timing (Section III - E).
	
11.3	Local Taxes	This assignment is tax exempt 	
11.4	Currency	Azerbaijani manat AZN	
12.1	Validity of Proposal	Proposals must remain valid for 60 calendar days past the deadline for the receipt of Proposals.	
13.1	Bid Security	The Bid Security is not required 	
14.3	Number of Copies	Bidders must submit one original of each Proposal	
14.5	Electronic Submission	Bidders may not submit their Proposals electronically.  	
21.2	Evaluation Criteria and Point System	(i)	Specific experience of the Bidders related to the assignment [10-20]

(ii)	Adequacy of the proposed work plan and methodology in responding to the Terms of Reference [20 - 50]

(iii)	Qualifications and competence of proposed key staff for the Assignment [30 - 60]

(iv)	Suitability of the transfer of knowledge program [0 - 10]

	Total Points: 100

The minimum technical score required to pass 70 	
22.6	Weights	In respect to the Quality and Cost Based Selection Method, the weights given to the Technical and Financial Proposals are:
T= 0.7; P=0.3	

Section III – TECHNICAL PROPOSAL – STANDARD FORMS

Section III – A	Technical Proposal Submission Form

Note to Bidders:  The Bidder shall fill in and submit this Technical Proposal Submission Form together with all other Forms contained in Section III of these Bidding Documents, forming the Bidder’s Technical Proposal.  Bidders are advised to check with ITB Article 10.4 for all documents that are required to be submitted as part of the Technical Proposal..	

Date: [Bidder to insert location and date]

Bid Reference Number: AZE 6/2010

To:	OSCE Office in Baku

Ladies/Gentlemen:

	We, the undersigned, offer to provide the services for production of Public Services Announcements on Urgent Matters on OSCE Commitments  in accordance with your Request for Proposal AZE 6/2010 dated 26 April 2010 and our Proposal.  We are hereby submitting our Proposal, which includes this Technical Proposal, and a Financial Proposal sealed under a separate envelope.

	We represent and warrant that we are not participating, as Bidders, in more than one Proposal (other than as a sub-contractor, individual experts or in case of alternatives that have been permitted or requested) in this Request for Proposal.

	We, including any sub-contractors proposed as part of our Proposal, confirm to comply with any and all eligibility requirements specified in your ITB Article 2.  We also confirm that any and all information provided on the Qualification Form attached hereto and being an integral part of this Technical Proposal is correct and truly reflects our experience, qualifications and capacities.

	If negotiations are held during the period of validity of the Proposal, we agree to negotiate on the basis of our proposed key professional staff.  Our Proposal is binding upon us and subject to the modifications resulting from contract negotiations.

	We understand you are not bound to accept any Proposal that you receive, and that you reserve the right to accept or reject any Proposal and to cancel the bidding process and reject all Proposals at any time prior to the award of contract, without thereby incurring any liability whatsoever.

	We remain,

Yours sincerely,

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

Section III – B	Qualification Form

Note to Bidders:  The Bidder shall fill in and submit this Qualification Form as part of its Technical Proposal.	

General Information

1. Name of Bidder:		
2. Street Address:	Postal Code:
	City:	Country:	
3. P.O. Box and Mailing Address:		
4. Telephone Number: 		
5. Fax Number:		
6. E-mail Address:		
7. WWW Address:		
8a. Contact Name:		
8b. Contact Title:		
9. Parent Company, if any (full legal name): 		
10. Principal subsidiaries, associates, and/or representative(s), if any and relevant to the Services:	
11. Country of Establishment of the Bidder:		
12. Type of Business:		
13. Year Established:		
14. Number of Staff Employed:		

Financial Information

15. For the last three financial years of the Bidder:	
Year	Balance (EUR; end of period)	Revenues (EUR)	Operating Profit (EUR)	

				

Experience

16. Contracts of similar scale/volume during the last three years:	
Customer	Value (EUR)	Year	Services Provided	Country	

					

Relevant Services Carried Out in the Last Three Years That Best Illustrate Qualifications

Note to Bidders:  Using the format below, the Bidder is kindly requested to provide information on each assignment for which your firm, either individually as a corporate entity or as one of the major companies within an association, was legally contracted during the past three years.	

Name of Your Client:

	Country/Location:	
Assignment Name:
	
Narrative Description of Project:

	
Start Date (Month/Year):

	Completion Date (Month/Year):	Approx. Value of Assignment (EUR):	
Name(s) of Senior Staff (Project Director/Coordinator, Team Leader) Involved and Functions Performed:

	
Profile(s) of Professional Staff Provided by Your Firm:

	
Description of Actual Services Provided by Your Staff:

	
Name of Associated Firms, if any:

	No of Months of Professional Staff Provided by Associated Firms:	

Section III – C	Comments and Suggestions of Bidders on the Terms of Reference and on the Data, Services and Facilities to be provided by the OSCE

Note to Bidders:  The Bidder is kindly requested to present and justify in this Section any modifications or improvements to the Terms of Reference that are proposed to improve the performance in carrying out the Assignment (such as deleting some activity considered unnecessary, or adding another, or proposing a different phasing of the activities).  Such suggestions should be concise and to the point, and incorporated into the Bidder’s Technical Proposal.  Please note that any comments and suggestions made by the Bidder forms an important part of the evaluation of Proposals, in accordance with ITB Article 21.2.	

On the Terms of Reference:

1. Draft scenarios for the PSAs and agree its content with the OSCE Office in Baku; each topic may require 3-4 scenarios which would enable the Office to make a choice; 
2. Get the Office’s approval before airing the PSAs on TV channels;
3. Co-ordination of the PSA’s airing on TV channels;
4. Providing the Office with regular financial and narrative reports on the status of fund administration and of the project’s implementation, respectively in accordance with OSCE quality standards.

On the data, services, and facilities to be provided by the OSCE:

1.

2.

3.

4.

5.

Section III – D	Description of the Methodology and Work Plan for Performing the Assignment

Technical approach, methodology and work plan are key components of the Technical Proposal. The Bidder is requested to present its Technical Proposal 2 pages, inclusive of charts and diagrams) divided into the following three chapters:

a)	Technical Approach and Methodology,
b)	Work Plan, and
c)	Organization and Staffing,

a)	Technical Approach and Methodology.  In this chapter the Bidder should explain its understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output.  The Bidder is expected to highlight the problems being addressed and their importance, and explain the technical approach that it would adopt to address them.  The Bidder should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach.

b)	Work Plan.  In this chapter the Bidder should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the OSCE), and delivery dates of the reports. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the Terms of Reference and ability to translate them into a feasible working plan. A list of the final documents, including reports, drawings, and tables to be delivered as final output, should be included here. The work plan should be consistent with the work schedule attached as part of the Bidding Documents.

c)	Organization and Staffing.  In this chapter the Bidder should propose the structure and composition of its team.  The Bidder should list the main disciplines of the assignment, the key expert responsible, and proposed technical and support staff.]

Section III – E	Team Composition and Task Assignments (Example)

1.  Technical/Managerial Staff (e.g. Key Professional Staff)	
Name	Position	Task	

			

			

2.  Support Staff	
Name	Position	Task	

			

			

Section III – F	Format of Curriculum Vitae (CV) for Proposed Key Professional Staff

Proposed Position:  	
Name of Firm:  	
Name of Staff:  	
Profession:  	
Date of Birth:  	
Years with Firm/Entity:  	Nationality:  	
Membership in Professional Societies:  	

Detailed Tasks Assigned:  	

Section III – H	Activity (Work) Schedule (example)

A. Activities
	
	[1st, 2nd, etc. are months from the start of assignment.]

1st	
2nd	
3rd	
4th	
5th	
6th	
7th	
8th	
9th	
10th	
11th	
12th	

Activity (Work)														
_______________
														
_______________
														
_______________
														
_______________

B. Completion and Submission of Reports
	
Reports	Date

1.	Inception Report		

2.	Interim Progress Report
(a)	First Status Report
(b)	Second Status Report		

3.	Draft Report		

4.	Final Report		

Section IV – FINANCIAL PROPOSAL – STANDARD FORMS

Section IV – A	Financial Proposal Submission Form

Note to Bidders:  The Bidder shall fill in and submit this Financial Proposal Submission Form together with all other Forms contained in Section IV of these Bidding Documents, forming the Bidder’s Financial Proposal.  Bidders are advised to check with ITB Article 11.1 for all documents that are required to be submitted as part of the Financial Proposal..	

Date: [Bidder to insert location and date]

Bid Reference Number: AZE 6/2010

To:	OSCE Office in Baku 

Ladies/Gentlemen:

	We, the undersigned, offer to provide the services for production of Public Services Announcements on Urgent Matters on OSCE Commitments in accordance with your Request for Proposal AZE 6/2010 dated 26 April 2010 and our Proposal (Technical and Financial Proposals).

Our attached Financial Proposal is for the sum of [Bidder to insert amount in words and figures].  We acknowledge and agree to hold the OSCE exempt from any responsibility and liability for any damages or claims on any taxes, duties, levies, VAT, etc that may be applied or imposed by any public authority or authoritative institution and pertaining to this assignment.

	Our Financial Proposal shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the Proposal, i.e., 26 June 2010.

	We understand you are not bound to accept any Proposal you receive.

	We remain,

Yours sincerely,

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

Section IV – B	Summary of Costs (example)

Costs	

Amount(s)	

Total Amount of Financial Proposal

______________________	

Section IV – C	Breakdown of Price per Activity (Example)

Activity No.:____________________	
Activity No.:_____________________	
Description:_____________________
	
Price Component	Currency:	Amount(s)
	
Remuneration

Reimbursables

Miscellaneous Expenses

Subtotal

____________________________	

Section IV – D	Breakdown of Remuneration per Activity (example)

Activity No._____________________________________	Name:______________________________

Names	

Position	

Input 	
Remuneration
(Specify currency as per the Bidding Data Sheet)	

Amount	

Section IV – E	Reimbursables per Activity (Example)

Activity No:_________________________________	Name:_____________________
	
No.	Description	Unit	Quantity	Unit Price In	Total Amount In EURO	
1.

2.

3.

4.

5.	International flights _____________________________

Miscellaneous travel expenses

Subsistence allowance

Local transportation costs

Office rent/accommodation/
Clerical assistance 
	Trip

Trip

Day
				
	Grand Total
				________________

Section IV – F	Miscellaneous Expenses

Activity No._______________________________	Activity Name: ____________________________
	
No.

1.

2.

3.

4.
	Description

Communication costs between
______________________and
_________________________
(Telephone, telegram, telex)

Drafting, reproduction of reports

Equipment: vehicles, computers, etc.

Software

Grand Total
	Unit	Quantity	Unit Price	Total Amount (EURO)

_____________

Section V - TERMS OF REFERENCE

Background
The Office in Baku proposes the production of six (6) Public Service Announcements (PSA) that will be aired on television and radio in Azerbaijan. These PSAs are intended to persuade public opinion on important topics by raising awareness and general understanding of Azerbaijan’s OSCE Commitments. 

By using the media of the television and radio, the proposed messages will be able to reach a wide audience. According to the local polls, more than 95 per cent of Azerbaijani population use television and radio for getting news.

The OSCE Office in Baku has experience producing PSAs on trafficking of human beings and election issues in previous years. In this project, the Office is planning to produce PSAs on the following topics: prevention of domestic violence; anti-human trafficking; voter education for election; protection of the environment; policing as a public service; and the right to an attorney.

"A fundamental aspect of the human dimensions within the OSCE is that human rights and pluralistic democracy are considered to be everyone’s concern, rather than internal affairs of a state. The participating States have stressed that issues relating to human rights, fundamental freedoms, democracy and rule of law are of international concern, as respect for these rights and freedoms constitutes one of the foundations of international order. In fact, the participating States have declared that the "commitments undertaken in the field of the human dimension of the OSCE are matters of direct and legitimate concern to all participating States and do not belong exclusively to the internal affairs of the State concerned" (Moscow Document, 1991).

(1) According to the Helsinki Final Act of 1975, page 47, the commitments made by OSCE participating States outline a consensus-based definition of freedom of information. 

The participating States,
Conscious of the need for an ever wider knowledge and understanding of the various aspects of life in other participating States, 
Acknowledging the contribution of this process to the growth of confidence between peoples,
Desiring, with the development of mutual understanding between the participating States and with the further improvement of their relations, to continue further efforts towards progress in this field,
Recognizing the importance of the dissemination of information from the other participating States and of a better acquaintance with such information,
Emphasizing therefore the essential and influential role of the press, radio, television, cinema and news agencies and of the journalists working in these fields,
Make it their aim to facilitate the freer and wider dissemination of information of all kinds

(2) According to the Charter of Paris for New Europe of 1990 (page 7) "In accordance with our CSCE commitments, we stress that free movement and contacts among our citizens as well as the free flow of information and ideas are crucial for the maintenance and development of free societies and flourishing cultures."

Using TV and radio to raise awareness on pressing issues is one of the most effective ways of bringing new information into households. The PSAs will show examples of how they can solve their own problems and engage solutions. For example, the public can lobby for more transparent electoral processes. Higher social awareness of domestic violence can help curb if not eradicate it. Environmental problems will be brought to light, as will issues concerning human trafficking and human rights. Overall, the PSAs will help raise public awareness and stimulate viewers to seek better living conditions in line with Azerbaijan’s OSCE commitments.
Objectives
This project aligns with the 2010 Programme Outline of the Unified Budget of the OSCE Office in Baku Objective 1 (to provide effective leadership for the implementation of the field operation's mandate), Outcome 1.1 (relationships with key partners are constructive and open) and Output 1.1.2 (Public outreach by the HoM).

-	Contribute to public awareness through presenting PSAs on urgent matters;
-	Awareness-raising for Azerbaijani citizens about their rights;
-	Encourage Azerbaijani people to participate more actively in social and political processes

Project outputs
Under this project the Office will produce six (6) PSAs on the following topics:

1. Prevention of domestic violence
2. Info about human trafficking
3. Voter education 
4. Protection of environment
5. Policing as a public service
6. Right to an attorney

The first month will be dedicated to the preparation of scenarios of PSAs, which are supposed to have 40-60 seconds duration each. Supplier will be invited to submit various scenarios for each topic. Production of PSAs will start after approval of scenarios by the Office. 

Final product will be approved by the Head of Office before broadcast on TV channels and Radios (Public TV/Radio (ITV) and state-run AZTV/Radio are obliged to broadcast PSAs for free). 

EUR 2,700 are allocated for producing of each clip. This amount reflects payment for producers, actors, technical staff (cameraman, editors, computer and graphic design and others) and authors of scenarios. 

Time schedule
Timeframe 

Activities in 2010	March	April	May	June	July	Aug	Sep	Oct	Nov	Dec	
Tendering for identification of a project supplier 	 

Preparation of scenarios and submission to the Office for approval   	

	
Production and  Airing of PSAs on TV and Radio