ACCOMMODATION FORM
Kindly fill out all fields of the Form, in clear capital letters or typing and return to the Conference’s Housing Bureau, Afea Congress & Travel, at the e-mail osce2009bookings@afea.gr  or fax at +30 210 3643511
Mailing address: 39-41 Lykavittou str., Athens 106 72, Greece

To proceed in typing, please click on the grey area, next to the field you wish to fill 
DELEGATE INFORMATION 

Delegation	:     	

Head of Delegation	:     	

Delegation’s Contact Person

Surname/ Name	:     	
		
Telephone	:     	
		
Mobile Phone	:     	
		
Fax	:     	
		
E-mail	:     	

Mr.		Mrs.		Ms.		
Delegate’s Details    

Surname	:     	
		
Name	:     	
		
Title / Function	:     	
		
Mailing Address	:     	
		
Postal Code	:     	
		
City	:     	
		
Country	:     	
		
Phone	:     	
		
Mobile Phone	:     	
		
Fax	:     	
		
E-mail	:     	

Please indicate your position in the delegation: 
Head of Delegation		Other		Please specify	:     	

ACCOMMODATION 

Official hotels’ descriptions, type of rooms/suites and relevant rates are available in the attached file Hotels’ Index. Kindly fill below all the requested information in order to check availability and proceed with your reservation. 

Hotel Preference	:     	
		
Room Type	:     	
		
Check-in Date	:     	
		
Check-out Date	:     	
		
Number of Nights	:     	
		
Price per Night	:     	
		
Total Amount	:     	
		
Special Requests	:     	

CANCELLATION POLICY

All cancellations must be sent in writing, by e-mail or fax, to the Conference’s Housing Bureau.
•	For cancellations requests received until October 23rd , 2009, no cancellation fees will apply.
•	For cancellations received from October 23rd, 2009, until November 16th, 2009, 1 night will be charged as cancellation fee.
•	For cancellations submitted after November 17th, 2009 ,  2 nights will be charged as cancellation fee.
•	For non-shows, 2 nights will be charged as cancellation fee.

PAYMENT  

All accommodation charges will be settled directly to the hotel upon check out. 
Please fill below your credit card details, which will be used as a guarantee for your reservation. Your credit card will only be charged in case of non-show or cancellation, when cancellation fees apply.

Credit card:           
Visa      		        Mastercard		      American Express		        Diners		

Credit Card Number	:     	
		
Cardholder’s Name	:     	
		
Expiry Date	:     	
		
CCV (three last digits on the back of your credit card)	:     	

In case that credit card details are not provided, no reservation can be checked and confirmed. 

I hereby confirm that I have fully understood the payment conditions and the cancellation policy and I accept my credit card to be charged with cancellation fees, if applicable and as described above:

					
					Credit Card Holder Signature